Site Visit Planning

Coordinating a successful site visit is a cornerstone of an academic unit review. The Graduate School Office of Academic Affairs (OAA) is eager to partner with you to plan a rewarding site visit. The following information and resources will help your unit draft a strong site visit agenda and prepare for your upcoming site visit.

Steps for Developing the Self-Study

1. Twelve weeks before the site visit, the unit provides draft site visit agenda and self-study
2. Office of Academic Affairs provides feedback based on standard guidelines and the unit makes any revisions
3. Office of Academic Affairs shares the self-study with the respective dean or vice chancellor, who may give feedback to the unit
4. After dean or vice chancellor approval, Office of Academic Affairs shares the self-study with the review committee with an opportunity for requests for additional information
5. Unit responds to any requests from the review committee, finalizing the self-study one to two weeks before the site visit

Self-Study Resources

• Self-Study Guidelines (standard)
• Self-Study Guidelines (for small interdisciplinary programs)

Steps for Developing the Site Visit Agenda

1. Approximately eight weeks before the site visit, the unit submits a draft site visit agenda to Office of Academic Affairs
2. Office of Academic Affairs provides feedback based on standard guidelines and the unit makes any revisions
3. Office of Academic Affairs shares the site visit agenda with the review committee with an opportunity for feedback
4. Unit makes final revisions and finalizes schedules for participants
5. Site visit agenda must be finalized at least two weeks before site visit

Template Site Visit Agendas

• Template Agenda: 2-Day Site Visit (for non-departmentalized schools)
• Template Agenda: 2-Day Site Visit (for departments)
• Template Agenda: 1.5-Day Site Visit (for small departments, stand-alone degree programs)
• Template Agenda: 2-Day Site Visit at UW Tacoma
• Template Agenda: 1-Day Virtual Site Visit (for small interdisciplinary programs)

Academic Unit Review Contacts

For more information, contact the academic unit review team at unitrev@uw.edu.
The academic unit review team members are:

• Chris Partridge, Director, Academic Unit Review
• Ann Busche, Academic Unit Review Specialist